Position Summary

We are seeking a highly organized and proactive Permit Coordinator to serve as a key liaison between Sales and Construction. This role is responsible for ensuring a smooth transition from contract signing through permitting and pre-construction, helping keep projects moving efficiently by coordinating documentation, driving timelines, and maintaining communication across all stakeholders.

This is a coordination and follow-up focused role (permits, documentation, and customer communication). Not a technical project management position.

Key Responsibilities

• Serve as the main point of contact between Sales and Construction teams after contract signing
• Introduce yourself to customers within 1–2 days and guide them through next steps in the process
• Gather and manage all documentation required for permit submission
• Follow up daily with municipalities, engineers, and internal teams to move permits forward
• Track permit status and proactively follow up to prevent delays and keep approvals moving
• Ensure permits are properly closed after project completion
• Identify missing items or delays and take action (calls/emails) to keep projects moving
• Maintain visibility on all active projects and provide weekly status updates
• Support coordination across teams to ensure timelines and deliverables are met
• Provide a high level of customer service by communicating updates and addressing questions

Qualifications

• 3+ years of experience in a coordination, administrative, or operations role (construction industry preferred)
• Experience with permits, documentation, or project coordination
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Proven ability to follow up consistently and drive tasks to completion across multiple stakeholders
• Excellent communication and customer service skills
• Comfortable working in a fast-paced, hands-on environment with shifting priorities
• Basic proficiency with CRM systems, spreadsheets, or tracking tools
• Valid driver's license and clean driving record required
• Preferred background in construction administration, permits, dispatch, or service coordination.

Compensation & Benefits

• $18–$20/hour
• Monthly bonus structure

We will be accepting applications and interviewing candidates between April 13th and May13th. Please apply for this position on this platform.